Candidate Privacy Notice
What is the purpose of this document?
Teneo Strategy Limited (“Teneo”) is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be collected, used and disclosed for the purposes of recruitment as well as your rights in respect of your personal data.
Data protection principles
We will comply with data protection law and principles, which means that your data will be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant to the purposes we have told you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes we have told you about.
- Kept securely.
The kind of information we hold about you
In connection with your application for work with us, we will collect, store, a range of information about you, including:
- Your name, address and contact details including email and phone number.
- Information you have included in your CV, application form or covering letter.
- Details of your qualifications skills, experience and employment history.
- Information about your current level of remuneration and benefits.
- Information about your entitlement to work in the UK.
We may collect this information in a variety of ways, for example data may be contained in CVs or application forms, from a recruitment agency or LinkedIn, collected through interviews or other assessments or obtained from your passport or identity documents.
We may also collect personal data about you from third parties, such as references supplied by former employers. Where it is necessary and relevant for the position being applied for we may also undertake a review of information that is publicly available on your social media accounts. We will only seek such information once a job offer has been made to you.
How we will use information about you
We have a legitimate interest in collecting and processing your data for the purposes of carrying out our application and recruitment processes, which includes:
- Assessing your skills, qualifications, and suitability for the role;
- Communicating with you about the recruitment process and your application
- Verifying your information and carrying out reference checks
In some cases, we may need to process data to ensure that we are complying with our legal obligations. For example, we are required to check a successful applicant’s eligibility to work in the UK before employment starts.
If you do not provide personal information
You are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications, work history and satisfactory references), we will not be able to process your application.
Who has access to personal data
- Your information may be shared internally within the company for the purposes of the recruitment process. This includes members of the HR team, interviewers involved in the recruitment process and managers in the relevant business area.
- We may share your information with other companies within the Teneo group if, for example the role and or hiring managers are located outside of the EEA or you are applying for a senior management position, and with third parties outside of the EEA. We will make sure that appropriate safeguards are in place to ensure the confidentiality and security of your personal data.
- Your information may be shared with a recruitment agency or search consultancy with whom you have registered or instructed to feedback on interviews or process your application or the contacts you have nominated as your referees.
- Your information may be shared with a third party provider of skills, aptitude or psychometric testing used in the selection process or a third party provider of recruitment software. Any third party provider will be acting under our instructions and will process your personal data for the purposes set out in this Notice and in accordance with our instructions. Any third party provider will be required to have appropriate security measures in place to protect your personal information in line with our policies.
- Graduate Entry:If you have made an application to our graduate scheme we may share your information with a third party service provider who acts on our behalf to assist with our graduate recruitment. Any third party provider will be acting under our instructions and will process your personal data for the purposes set out in this Notice and in accordance with our instructions. Any third party provider will be required to have appropriate security measures in place to protect your personal information in line with our policies.
Data security
We have put in place appropriate security measures to prevent your personal information from being accidentally lost or destroyed, misused or disclosed and is not accessed except by our personnel in the proper performance of their duties.
Data retention
How long will you keep my information for?
If your application for employment is unsuccessful, we will keep your data 3 years after we have informed you that your application was unsuccessful. We keep your data for this period so that we can show that the recruitment process has been conducted in a fair and transparent way. We also retain your personal data so that we can notify you of future job opportunities if they arise. At the end of this period, we will securely destroy your personal data.
If your application for employment is successful, personal data collected during the recruitment process will be transferred to your personnel file and retained during your employment. Further details on this are provided in the Employee Privacy Notice.
Your rights in connection with personal information
Under certain circ*mstances, by law you have the right to:
- Request accessto your personal information
- Request correctionof the personal information that we hold about you.
- Request erasureof your personal information where there is no good reason for us continuing to process it
- Object to processingof your personal information where there is something about your particular situation which makes you want to object to processing on this ground.
- Request the restriction of processingof your personal information.
- Request the transferof your personal information to another party.
If you wish to exercise any of these rights, please contactLon-recruitment@teneo.com.
Queries
If you have any questions about this privacy notice or how we handle your personal information, please contact a Teneo Recruitment Coordinator atLon-recruitment@teneo.com
If you believe that we have not complied with your data protection rights, you may make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
As an expert and enthusiast, I have a wide range of knowledge on various topics, including the concepts mentioned in this article. I can provide information and insights related to these concepts. Let's dive into each concept mentioned in the article:
Purpose of the Document:
The purpose of the Candidate Privacy Notice is to inform individuals who are applying for work with Teneo Strategy Limited ("Teneo") about how their personal data will be collected, used, and disclosed for recruitment purposes. It also outlines the rights of the candidates regarding their personal data.
Data Protection Principles:
Teneo commits to comply with data protection laws and principles. These principles include using personal data lawfully, collecting it only for valid purposes, ensuring its relevance and accuracy, and keeping it secure. Teneo also ensures that personal data is kept only as long as necessary for the purposes communicated to the candidates.
Information Collected:
In connection with the application for work, Teneo collects and stores various information about the candidates. This includes their name, address, contact details, information provided in their CV, application form or covering letter, qualifications, skills, experience, employment history, current remuneration and benefits, and information about their entitlement to work in the UK. Teneo may collect this information from various sources, such as CVs, application forms, recruitment agencies, LinkedIn, interviews, and identity documents. They may also collect personal data from third parties, such as references from former employers.
Use of Information:
Teneo has a legitimate interest in collecting and processing the candidates' data for the purposes of carrying out the application and recruitment processes. This includes assessing their skills, qualifications, and suitability for the role, communicating with them about the recruitment process, verifying their information, carrying out reference checks, and ensuring compliance with legal obligations, such as checking eligibility to work in the UK. Teneo may also use personal data to notify candidates of future job opportunities if they arise.
Access to Personal Data:
Within Teneo, access to personal data is limited to individuals involved in the recruitment process, such as the HR team, interviewers, and managers in the relevant business area. Personal data may also be shared with other companies within the Teneo group, recruitment agencies, search consultancies, and third-party providers of skills or psychometric testing or recruitment software. Teneo ensures that appropriate safeguards are in place to protect the confidentiality and security of personal data .
Data Security and Retention:
Teneo has implemented appropriate security measures to prevent the accidental loss, destruction, misuse, or unauthorized access of personal data. If an application is unsuccessful, Teneo retains the data for 3 years to demonstrate that the recruitment process was conducted fairly and transparently. After this period, the personal data is securely destroyed. If an application is successful, the personal data collected during the recruitment process is transferred to the personnel file and retained during the employment .
Rights of Candidates:
Candidates have certain rights regarding their personal information. These rights include the right to request access to their personal information, request correction of inaccurate information, request erasure of their personal information, object to processing in certain circ*mstances, request the restriction of processing, and request the transfer of their personal information to another party. Candidates can exercise these rights by contacting Teneo.
Queries and Complaints:
If candidates have any questions about the privacy notice or how Teneo handles their personal information, they can contact a Teneo Recruitment Coordinator. If candidates believe that Teneo has not complied with their data protection rights, they have the right to make a complaint to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.
I hope this information helps! Let me know if you have any further questions.
